Sophia · your front office · every channel answered, 24/7
Get Paid Faster. Sophia Follows Up So You Don't Have To
A missed call mid-treatment is a $650 Botox-and-filler consult that books with the med spa down the street. Miss 4–6 a day and that's $78,000 a year walking out the door. Sophia answers every channel so those bookings stay yours.
Get Sophia
a 15-min call to set her up
Live in 48 hours · you approve everything
One operator across phone, SMS, email, web, and social, for med spas.
7
Channels, one operator
Phone · SMS · email · web · social · Google
168
Hours covered a week
24/7/365, never off, never sick
90s
To text every missed lead back
Answered before they call the next name
3
Roles, one operator
Receptionist + marketing + ops, replaced
The invoice nobody chases
The average invoice sits unpaid for 23 days when nobody follows up. Sophia doesn't forget.
Mid-treatment, every call you can't take is a $650+ consult that books down the street, and so do the Instagram DMs, Facebook messages, and forms landing while you're injecting. Sophia books from every channel in real time, routes by provider type, and never lets a hot inquiry sit cold.
Leads slipping away / week
On voicemail
14
On Sophia
1
↓13 fewer
Typical missed-to-answered shift in the first weeks.Illustrative
What Sophia does to get you paid faster
Invoice sent. Follow-up automated. Cash collected.
- AUTOMATE: sends the invoice the second you mark the job complete.
- NEGOTIATE: texts a Stripe-secured one-tap link. Apple Pay, Google Pay, card, or ACH.
- AUTOMATE: follows up at day 2, 5, and 10 if unpaid, your voice, not a bot template.
- SPEAK: works across SMS, email, and WhatsApp, whichever channel they use.
- AUTOMATE: reconciles payments back to QuickBooks, Stripe, or Square.
- DECIDE: tracks days-to-pay, collection rate, and outstanding AR in real time.
Every channel answered. Every decision made. 168 hours a week, the work of three hires.
Operator, not software
Software hands you features. Sophia hands you outcomes.
A billing tool gives you buttons to push and reminders to manage. Sophia just chases the invoice and gets you paid, not another app to run.
A DIY AI tool
Software you run
- You configure it, write the prompts, and wire the workflows.
- Generic out of the box, it knows nothing about your work.
- One more app to log into, monitor, and keep alive.
- Hands you features and leaves the work to you.
- Charges per seat or per message, then needs babysitting.
Sophia
The operator you hire
- Arrives already set up and trained, nothing to build.
- Pre-trained in your trade, including the questions your customers actually ask.
- One operator who just works, across phone, text, email, web, social, and Google.
- Hands you outcomes, answered, booked, followed up, handled.
- Does the work of ~3 hires for a fraction of one salary. 168 hours a week, from $5/hour.
And she’s already trained in med spas from day one, not a blank tool you have to teach.
The payment math: chasing by hand vs. Sophia
Same job. Same customer. Very different cash flow.
| Part-time employee | DIY voicemail/IVR | Sophia | |
|---|---|---|---|
| Days to pay (avg) | 28 days (part-time bookkeeper) | 37 days (you chase when you remember) | 1.2 days (Sophia Pro) |
| Collection rate | ~91% | ~83% | ~98% |
| Owner time on AR | 6 hrs/wk | 10 hrs/wk | 0 hrs/wk |
| Cost | $1,440/mo (bookkeeper) | $0 (but 17% of jobs uncollected) | $1,597/mo (Sophia Pro) |
98%
of contacts answered
Across every channel Illustrative
168
Hours covered / week
24/7/365, never off
90s
To text a missed lead back
Before they call the next name
43% fewer
no-shows after 24-hour and 1-hour automated reminders
+67%
membership conversions after first paid treatment
43%
of consultation requests now arrive by Instagram DM or online form, not phone
Average across JOOLT operators in their first 90 days.Illustrative
One operator. Five ways to pay her.
Pay-As-You-Win from $99/mo, or flat tiers, no per-call surprises.
Pay-As-You-Win
$99
+ $35/booking
Starter ⭐
Book a call
Solo · 1 location
Pro
Book a call
Most popular
Scale
Book a call
Multi-location
Enterprise
Book a call
Let's talk
Built for local businesses losing leads across every channel.
HVAC, plumbing, roofing, electrical, dental, vets, med-spas, real estate, legal, accounting, cleaning, landscape, restaurants, retail, gyms, salons — pre-trained on the 50 questions your customers ask.
See your industryQuestions med spas ask before they hire her.
Is the payment link secure?
Yes. Sophia uses Stripe-issued, PCI-compliant, single-use links, the customer's card data never touches your phone or Sophia's servers.
Do I need to switch from QuickBooks / Stripe / Square?
No. Sophia plugs into Stripe, Square, QuickBooks Payments, and most SMB processors on Pro and above. The money lands in the same bank account, just an average of 22 days earlier.
How does Sophia reduce no-shows by 43% when my clients are already confirmed?
Forgetting is the problem, not confirmation. A one-tap confirm-or-reschedule 24 hours out, then again 1 hour before, means slots fill from the waitlist. No-shows drop from the 13–16% average to under 4% in 30 days. 2–4 paid treatment hours a week back.
Does she know which procedures go to which providers?
Yes. Injectables to your RN, NP, or PA; laser to your certified tech; prescription skincare to your MD or NP. She never books a provider who can't legally perform the procedure in your state. Rules update from your dashboard instantly.
Can she collect deposits on big-ticket packages to lock in the commitment?
Yes. For services over $500 she sends a Stripe deposit link during booking. Deposit-payers show up 94% of the time vs. 83% without. You set the threshold, amount, and whether it applies to the treatment or is forfeited on late cancellation.
Get paid today, not 23 days from now.
Sophia sends the invoice the moment you're done, follows up until it's paid, and reconciles to your books, cash flow that doesn't depend on your memory.
Get Sophia
a 15-min call to set her up
Live in 48 hours · you approve everything · cancel anytime