Sophia · your front office · every channel answered, 24/7
Sophia AI for Med Spas. The Operator You've Always Needed
A missed call mid-treatment is a $650 Botox-and-filler consult that books with the med spa down the street. Miss 4–6 a day and that's $78,000 a year walking out the door. Sophia answers every channel so those bookings stay yours.
Get Sophia
a 15-min call to set her up
Live in 48 hours · you approve everything
One operator across phone, SMS, email, web, and social, for med spas.
7
Channels, one operator
Phone · SMS · email · web · social · Google
168
Hours covered a week
24/7/365, never off, never sick
90s
To text every missed lead back
Answered before they call the next name
3
Roles, one operator
Receptionist + marketing + ops, replaced
Three roles. One hire. $1,597/month.
You've been paying $9,440/month for three people to do what one hire handles. Sophia is that hire.
Mid-treatment, every call you can't take is a $650+ consult that books down the street, and so do the Instagram DMs, Facebook messages, and forms landing while you're injecting. Sophia books from every channel in real time, routes by provider type, and never lets a hot inquiry sit cold.
Leads slipping away / week
On voicemail
14
On Sophia
1
↓13 fewer
Typical missed-to-answered shift in the first weeks.Illustrative
How Sophia runs your front office for Med Spas
Speak · Screen · Negotiate · Automate · Decide, one hire.
- SPEAK: answers phone, SMS, email, WhatsApp, web forms, and social DMs, one voice, every channel.
- SPEAK: replies to web forms and DMs within 5 minutes, before the lead finds your competitor.
- SCREEN: qualifies every lead against your rules and books the ones worth your time.
- NEGOTIATE: handles quotes and follow-through on every unbooked lead at day 14, 30, and 60.
- AUTOMATE: books to your calendar and sends review requests after every job, hands-off.
- DECIDE: escalates what needs you; runs the rest by your bar. You review a 15-min digest.
Every channel answered. Every decision made. 168 hours a week, the work of three hires.
Operator, not software
Sophia isn’t an AI tool you adopt. She’s an operator you hire.
DIY AI tools are generic and demand your time to configure and maintain. Sophia shows up already trained in your trade and runs your front office across every channel.
A DIY AI tool
Software you run
- You configure it, write the prompts, and wire the workflows.
- Generic out of the box, it knows nothing about your work.
- One more app to log into, monitor, and keep alive.
- Hands you features and leaves the work to you.
- Charges per seat or per message, then needs babysitting.
Sophia
The operator you hire
- Arrives already set up and trained, nothing to build.
- Pre-trained in your trade, including the questions your customers actually ask.
- One operator who just works, across phone, text, email, web, social, and Google.
- Hands you outcomes, answered, booked, followed up, handled.
- Does the work of ~3 hires for a fraction of one salary. 168 hours a week, from $5/hour.
And she’s already trained in med spas from day one, not a blank tool you have to teach.
The 3-role math: your current cost vs. Sophia
Same outcomes. $7,843/month less.
| Part-time employee | DIY voicemail/IVR | Sophia | |
|---|---|---|---|
| Monthly cost | $9,440 (Receptionist + Mktg Coord + Ops Mgr) | ~$890/mo (5 separate AI tools, still gaps) | $1,597/mo (Sophia Pro) |
| Channels covered | Phone + email (business hours only) | Partial. 3 of 7 channels, disconnected | All 7. 168 hrs/wk, one brain |
| Logins / tools to manage | 3 people + their own tools | 5+ disconnected subscriptions | 1 dashboard |
| Owner time to manage | 8 hrs/wk managing people | 6 hrs/wk managing tools | <15 min/wk reviewing Sophia's digest |
98%
of contacts answered
Across every channel Illustrative
168
Hours covered / week
24/7/365, never off
90s
To text a missed lead back
Before they call the next name
43% fewer
no-shows after 24-hour and 1-hour automated reminders
+67%
membership conversions after first paid treatment
43%
of consultation requests now arrive by Instagram DM or online form, not phone
Average across JOOLT operators in their first 90 days.Illustrative
One operator. Five ways to pay her.
Pay-As-You-Win from $99/mo, or flat tiers, no per-call surprises.
Pay-As-You-Win
$99
+ $35/booking
Starter ⭐
Book a call
Solo · 1 location
Pro
Book a call
Most popular
Scale
Book a call
Multi-location
Enterprise
Book a call
Let's talk
Built for local businesses losing leads across every channel.
HVAC, plumbing, roofing, electrical, dental, vets, med-spas, real estate, legal, accounting, cleaning, landscape, restaurants, retail, gyms, salons — pre-trained on the 50 questions your customers ask.
See your industryQuestions med spas ask before they hire her.
How is Sophia different from ChatGPT or any other AI tool?
ChatGPT is a chat box you type into. Sophia speaks on your phone, screens your leads, books your calendar, chases your payments, and decides what reaches you across all 7 channels, no prompt required. You hire her; she runs your front office.
What roles does Sophia actually replace?
A Receptionist (phone, booking, SMS, after-hours), a Marketing Coordinator (reviews, follow-up, re-engagement), and an Operations Manager (reporting, payments, lead tracking). Three roles, one hire, $1,597/month vs. $9,440/month.
How does Sophia reduce no-shows by 43% when my clients are already confirmed?
Forgetting is the problem, not confirmation. A one-tap confirm-or-reschedule 24 hours out, then again 1 hour before, means slots fill from the waitlist. No-shows drop from the 13–16% average to under 4% in 30 days. 2–4 paid treatment hours a week back.
Does she know which procedures go to which providers?
Yes. Injectables to your RN, NP, or PA; laser to your certified tech; prescription skincare to your MD or NP. She never books a provider who can't legally perform the procedure in your state. Rules update from your dashboard instantly.
Can she collect deposits on big-ticket packages to lock in the commitment?
Yes. For services over $500 she sends a Stripe deposit link during booking. Deposit-payers show up 94% of the time vs. 83% without. You set the threshold, amount, and whether it applies to the treatment or is forfeited on late cancellation.
One hire. Phased over 90 days. You stay in control.
Sophia is a hire, not a tool, she speaks, screens, negotiates, automates, and decides on your behalf. We phase her in: calls first, then booking, reviews, and payments, so you build trust before she runs the whole front office.
Get Sophia
a 15-min call to set her up
Live in 48 hours · you approve everything · cancel anytime