Sophia · your front office · every channel answered, 24/7
More Google Reviews for Gyms. Automatically
A new-member inquiry from someone ready to pay today is an $1,860 annual membership. Miss the call coaching the 5:30 bootcamp and they tour the studio two miles away and sign a 12-month contract. Sophia answers every channel and books the trial so that member is yours.
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a 15-min call to set her up
Live in 48 hours · you approve everything
One operator across phone, SMS, email, web, and social, for gyms and studios.
7
Channels, one operator
Phone · SMS · email · web · social · Google
168
Hours covered a week
24/7/365, never off, never sick
90s
To text every missed lead back
Answered before they call the next name
3
Roles, one operator
Receptionist + marketing + ops, replaced
The review gap compounds every week
Your competitor has 94 reviews. You have 12. That gap gets wider every week.
Coaching the 5:30 bootcamp, the new-member inquiry hits voicemail and that $1,860 membership signs two miles away, while trial forms, Instagram DMs, and Facebook messages come in during those same busy hours. Sophia answers every message within 5 minutes and books the trial before the prospect tours anyone else.
Leads slipping away / week
On voicemail
14
On Sophia
1
↓13 fewer
Typical missed-to-answered shift in the first weeks.Illustrative
What Sophia does after every job for Gyms
One ask. Right channel. Right time. Every customer.
- AUTOMATE: sends the review request the day the job closes, text, email, or WhatsApp.
- AUTOMATE: asks 100% of customers, not just the ones the desk remembered.
- SCREEN: routes any sub-4-star reply to you privately, before it touches Google.
- DECIDE: sends the public Google link only to 4–5 star responders.
- DECIDE: times the ask, same-day for service, 48 hours for installs.
- AUTOMATE: tracks stars, ask rate, click rate, and rating trend in your dashboard.
Every channel answered. Every decision made. 168 hours a week, the work of three hires.
Operator, not software
Not a review tool you operate. An operator who does it.
A review bot is one more thing to set up and monitor. Sophia asks every happy customer at the right moment and routes the unhappy ones to you first, done for you.
A DIY AI tool
Software you run
- You configure it, write the prompts, and wire the workflows.
- Generic out of the box, it knows nothing about your work.
- One more app to log into, monitor, and keep alive.
- Hands you features and leaves the work to you.
- Charges per seat or per message, then needs babysitting.
Sophia
The operator you hire
- Arrives already set up and trained, nothing to build.
- Pre-trained in your trade, including the questions your customers actually ask.
- One operator who just works, across phone, text, email, web, social, and Google.
- Hands you outcomes, answered, booked, followed up, handled.
- Does the work of ~3 hires for a fraction of one salary. 168 hours a week, from $5/hour.
And she’s already trained in gyms and studios from day one, not a blank tool you have to teach.
The review math: asking by hand vs. Sophia
Same happy customers. Very different ask rates.
| Part-time employee | DIY voicemail/IVR | Sophia | |
|---|---|---|---|
| Customers actually asked | ~20% (when front desk remembered) | ~5% (owner asks in person) | 100%, every job, every channel |
| Review conversion rate | ~3% of total customers | ~1% of total customers | ~22% of customers asked |
| Rating in 90 days | Stays at ~4.1 | Stays at ~4.1 | Climbs to ~4.7 |
| Cost | $1,440/mo (front desk) | $0 (and 12 reviews forever) | $1,597/mo (Sophia Pro) |
98%
of contacts answered
Across every channel Illustrative
168
Hours covered / week
24/7/365, never off
90s
To text a missed lead back
Before they call the next name
+53%
new-member inquiry calls captured during peak class hours
+56%
trial-to-paid membership conversions in first 90 days
47%
trial-to-paid conversion with Sophia's follow-up vs. 24% industry average
Average across JOOLT operators in their first 90 days.Illustrative
One operator. Five ways to pay her.
Pay-As-You-Win from $99/mo, or flat tiers, no per-call surprises.
Pay-As-You-Win
$99
+ $35/booking
Starter ⭐
Book a call
Solo · 1 location
Pro
Book a call
Most popular
Scale
Book a call
Multi-location
Enterprise
Book a call
Let's talk
Built for local businesses losing leads across every channel.
HVAC, plumbing, roofing, electrical, dental, vets, med-spas, real estate, legal, accounting, cleaning, landscape, restaurants, retail, gyms, salons — pre-trained on the 50 questions your customers ask.
See your industryQuestions gyms and studios ask before they hire her.
Won't asking every customer annoy them?
No. Sophia asks once, in your business name, the day the job is done, on the right channel. No reply, no chase, opt-out rate is under 0.4%.
Is asking for reviews against Google's policies?
Asking is allowed; paying for reviews or gating them to happy customers isn't. Sophia routes sub-4-star replies to you first, then sends everyone the Google link, so you stay on the right side of the line.
Can Sophia book trials and classes into MindBody or ClubReady so my desk doesn't have to touch them?
Yes, on Pro and above she integrates with MindBody, ClubReady, Glofox, and Mariana Tek. Trials, classes, and PT sessions book in real time off the same availability your desk sees. Members text 'cancel my Thursday class' or 'switch to Friday 6am' and she handles it, your desk gets off the schedule and onto the floor.
Will she follow up on trial leads who toured but didn't sign?
Yes. Day 3: 'How did your workout go? Ready to make it official?' Day 7 if no reply: your membership offer and any incentive. Day 14: a final note. With her running it, trial-to-paid averages 47% vs. 24% when follow-up is manual, and she's in the first-10-day decision window every time.
Can she handle membership freeze and cancellation calls without me losing the member?
Yes, she runs your retention script first. Cancellation gets a freeze offer; freeze gets a reduced-rate downgrade; downgrade gets a 1-on-1 trainer call. Most gyms recover 30–40% of would-be cancellations this way. Every one that does proceed is logged, so you see why members leave.
Your left happy. Now get the star you've already earned.
Sophia asks every customer the day the job closes, on the channel they answer, and decides which replies reach Google, your rating climbs, your map-pack rank rises, you touch nothing.
Get Sophia
a 15-min call to set her up
Live in 48 hours · you approve everything · cancel anytime